Recently, our law firm had the pleasure of preparing a comprehensive set of work regulations for one of our clients in the retail and distribution sector.
The goal was not only to ensure compliance with the Polish Labour Code, but also to reflect the realities of sales representatives’ work, performed in the field under a task-based working time system. The overriding value was to protect the employer’s interests and clearly define employees’ duties to prevent potential disputes over working time.
When drafting the regulations, we combined the traditional structure of internal workplace rules with a dedicated annex for mobile employees.
This approach allows the employer to:
- clearly distinguish between the duties of office-based employees and sales representatives,
- maintain full compliance with the rules on working time records and remuneration,
- introduce transparent procedures for reporting, use of company assets and commission settlements,
- simplify updates to internal policies for specific groups of employees without amending the entire document.
As a result, the work regulations are not merely a formal document but a practical management tool, fully tailored to the operational realities of the business.
For many companies – especially those with hybrid or field-based teams – such tailored regulations are essential to minimise the risk of employee claims.
A well-drafted set of work rules can become a genuine support instrument for business operations, not just a statutory obligation.
Document prepared by Attorney-at-Law Ewa Jędrzejewska
📞 +48 604 212 444
✉️ ej@radcowieszczecin.pl
